Policy Manual

For access to the form, click here.

Policy GBJAA-E

The South Portland Board of Education appreciates your willingness to assist in the process of screening  

applicants for the position of ___________________________________________. 

We are confident that your participation will contribute to our selection of the best possible candidate.  

Understanding the intent and seriousness of the legal requirement to maintain strict confidentiality is most  important. In this regard, Title 20A, Section 6101.2.B of the Maine Statues reads in part:  

 …information in any form relating to an employee or applicant for employment, or to the employee’s immediate family, shall be kept confidential if it relates to the following:  

1. All information, working papers and examinations used in the examination or evaluation of all applicants for employment;  

At least one test case has substantiated that even the name of an applicant is protected (including the fact  that a person has applied). Moreover, the prohibition from discussing these confidential matters does not  end with the selection and appointment of the successful candidate. It is permanent and applies to all  unsuccessful candidates as well.  

Therefore, in agreeing to participate in this important undertaking, we expect you to acknowledge having  been provided with an orientation on the requirement for confidentiality, and that you are accepting this  responsibility.  

Again, thank you very much for your assistance.  

I understand and pledge to honor the strict requirement to maintain confidentiality regarding applicant  information.  

Signature of Applicant ___________________________________________  Date: ________________

Signature (Board/Search Committee Chair)  __________________________ Date: ________________  

*Please excuse any formatting errors.