Policy Manual

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Policy KCD

The Board may accept, on behalf of the school unit, any bequest or gift of money, equal to or in excess of $250.00, for a purpose deemed suitable by the Board in accordance with state law. All gifts shall be accepted in the name of the South Portland Schools school unit and become the property of the school unit, but may be designated for use in a particular school or department. The Board will officially acknowledge the gifts at a Board meeting and thank the donors in writing.

1. In order to accept the donation/gift, it must benefit the district and be congruent with the following principles: 

   • The district’s mission, vision, core values and beliefs 

   • The district and school goals that positively impact student performance 

   • The district’s instructional priorities and strategies 

   • Support and honor district governance and decision-making procedures of the Board, Central Office, and building level staff 

   • Not violate management and/or bargaining unit rights and responsibilities 

   • Not carry any conditions that would divert school or district efforts away from the district’s primary mission 

2. Only items of legitimate use in the school program shall be accepted. The Board is under no obligation to replace a gift if it is destroyed, lost, stolen or becomes worn out. Gifts will not be accepted if they involve an excessive cost for maintenance or installation. If installation is required, the gift shall be installed under the supervision of school unit personnel. 

3. The Board will notify in writing prospective donors if their gift cannot be accepted. 

4. The Superintendent shall implement any administrative procedures necessary to carry out this policy. 

Adopted: May 14, 1970 

Revised: June 9, 1975 

Revised: 2001 

Revised: June 11, 2001 

Revised: April 10, 2005 

Revised: September 12, 2022

*Please excuse any formatting errors.